Free tool — freelancers & creators
FreelanceRate Calculator
Estimate a rate that accounts for your time, overhead, expenses, complexity and the real conditions of the project.
Indicative estimate. This calculator provides an indicative estimate only. It is not tax, accounting or legal advice.
⌾ The data you enter stays in your browser.
Step 1 / 6
Your business
Your costs
Software & monthly costs
Admin & annual costs
Equipment & depreciation
Computer
Camera & lenses
Audio equipment
Lighting
Storage / SSD
Other equipment
The project
Pre-production
Post-production
Client management
Production
Project expenses
Travel
Accommodation & meals
Rentals
Team / subcontracting
Talent
Content & licences
Production expenses
Payment fees
Terms
Result
Recommended range—
This calculator provides an indicative estimate only. It is not tax, accounting or legal advice.
Your planned price—
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Points to watch
How to calculateyour freelance rate
A sustainable rate is built from what your business really costs and the time you can actually bill.
(annual net income target + annual costs + depreciation) ÷ (1 − taxes − reserve) ÷ billable hours = minimum hourly rate
- 01
Income target
Start with what you actually want to pay yourself every month.
- 02
Business costs
Software, equipment depreciation, workspace, admin, marketing and transport must be covered by your billable hours.
- 03
Non-billable time
Prospecting, quotes, calls, emails, bookkeeping and training reduce the hours you can actually bill.
- 04
Project costs
Travel, rentals, subcontracting, licences and payment fees are tracked separately from your labour.
- 05
Revisions
Define the number of revision rounds included and estimate the time they consume.
- 06
Usage rights
Paid advertising or extended usage may justify an uplift. The calculator uses a configurable estimate, not a universal standard.
- 07
Margin
For a true 20% margin use price = cost ÷ (1 − margin), not cost + 20%.
Frequently asked questions
How do I calculate my freelance hourly rate?
Add your annual income target, business costs and equipment depreciation, adjust for taxes and reserve, then divide by real billable hours.
How do I calculate my day rate?
Multiply your sustainable hourly rate by the number of hours in your working day.
Should revisions be charged?
Define a number of included rounds and set a rule for additional revisions.
How do I account for equipment?
Depreciate each item over its expected useful life and spread the annual cost across billable hours.
Should I charge usage rights?
Paid media or broad distribution may justify an uplift depending on duration and territory.
Why is my real hourly rate lower than my advertised rate?
Because not every working hour is billable and business/project costs reduce what remains.
Results are indicative and depend on your situation, country, legal status and market. This tool is not tax, accounting or legal advice.